Q: Do you have Early Bird registration?
A: Yes. Our Early Bird registration costs $80 and is available to purchase until 11:55 PM on January 8, 2027.
Important Note: If payment is not made by 11:55 PM on January 8, 2027, despite having filled out the Google Registration Form prior to 11:55 PM on January 8, 2027, the fee for General registration ($90) will be due.
Q: How do we register?
A. You can register and pay online with our convenient 2-part registration. Visit our Register to Exhibit page for details!
Q. I’ve made our payment on Zeffy. How do I get my payment receipt?
A. Once your payment has succeeded, you will receive a confirmation email from Zeffy. Scroll all the way down to the bottom of the confirmation email. Your receipt is found at the bottom of this email.
Q. I didn’t receive a confirmation email from Zeffy after I paid. What happened? Why not?
A. For a Pre-Authorized Debit payment, processing time is normal—bank transfers can take 5–10 business days to clear and finalize.
Even if the payer (person who paid) sees the debit already, it can still take a few days to go through the bank to reach Zeffy. During this time, your ticket is reserved, but won’t count as “sold” until payment succeeds.
Once the bank confirms the transfer, the status automatically switches to from “processing” to “succeeded”, and you will receive the official confirmation email (with your ticket and receipt).
Q: Our group or organization does not have a credit or debit card to make payment on the Zeffy platform. Can we still participate?
A: Yes. While we greatly prefer that payment is made by our payment platform (it helps us keep track of payments most easily), we do understand that for some groups, payment by this method is just not possible. Please contact us at heritagefestivalofsaskatoon@gmail.com to make other payment arrangements.
Q: Do you provide refunds?
A: No refunds after registration documents are processed. All fees paid are non-refundable, including in the case of an Exhibitor’s withdrawal or inability to attend, or due to event cancellation or modification, except as otherwise required by law. The event is “Rain, Snow or Shine.”
Q: Does the festival have a vendor market?
A: No it does not. We welcome numerous heritage and cultural organizations, groups, and clubs as members. Annual membership in our organization comes with the following benefits:
- An opportunity to sit on the Board of Directors for the Heritage Festival of Saskatoon Inc.
- Opportunity to exhibit on Festival Day at the Western Development Museum
Q: Are exhibitors allowed to sell items?
A: Yes, on a limited basis with advance approval from the Heritage Festival Board. While selling approved items is permitted, the festival’s main focus is to provide a platform for organizations to share heritage, educate the community, and raise awareness.
Q: When do we receive load in information?
A. Exhibitors will receive an email with load in and other information in the week before the festival.
Q: When do we find out our location in the Museum?
A. When you arrive at the WDM on Festival Day (Sun, Feb 7th) visit the Registration Table in the lobby to check in and receive your exhibit location.
Q: How much space do we get?
A: One standard 8′ table and up to four chairs are provided per Exhibitor space. Special requests for more than one table and/or additional floor space (for pop-ups or display items beyond the one table and chairs provided) will be at the sole discretion of the Heritage Festival, and ONLY if there is adequate floor space to do so (to a maximum of 2 tables).
Q. Where do I find the Exhibitor Agreement, Terms, Conditions, and Waiver?
A. A copy of the Exhibitor Agreement, Terms, Conditions, and Waiver is included in the email confirming your submission of your Google Registration Form. They can also be viewed by clicking on the button below.
